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Bar Coding with QuickBooks Enterprise & Advanced Inventory

  • August 2014
  • Inventory
using barcodes with quickbooks

Bar coding only works with Enterprise Solutions with an Advanced Inventory subscription.  Bar coding is not available in QuickBooks Pro or QuickBooks Premier.

To turn on bar coding, go to

Edit > Preferences > Items & Inventory > Company Preferences and click on the Advanced Inventory Settings button as shown below.

advanced inventory settings in quickbooks enterprise

Click on the Barcodes tab as shown below.

barcodes tab

Click on Enable Bar Code Scanning as shown below.  There is also a link on this page that shows you how this works as well.

enable barcode scanning

Open the Barcode Wizard as shown below.

open quickbooks barcode wizard

In this case we will assume the you currently do not track barcodes in QuickBooks.  This is the default setting.

Default barcode setting

After clicking Next we'll assume you only want to create barcodes for Inventory Items.  So you merely check the appropriate box.

Create new barcodes in quickbooks enterprise

Click Finish and QuickBooks will create the barcodes for you.

Completing barcode setup

Now if you go to your Item List you can see that QuickBooks has created barcodes for the Inventory Items you selected earlier.

Item list barcodes view

You can also import barcodes if you choose by going to the

Item List > Click on the Item drop-down list > Click on Add/Edit Multiple Items

That will bring you to a spreadsheet type grid as show below.  You can edit the Barcode field as you desire.

Import barcodes

There are multiple ways to print the barcode labels so we'll show you one example. Click

File > Print Forms > Labels

Choose the Item Barcodes Radio Button and in this case we will select All Inventory Items from the drop down menu.

Printing barcode labels in quickbooks enterprise

Hopefully this information has been helpful in learning about the Barcode feature with the Advanced Inventory Module and Enterprise Solutions.

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